4 December 2002
a. Requirements. Per references (a) and (b), the type,
amount, and nature of leave benefits are dependent on the type
and length of employment, military status, and other eligibility
requirements. Leave records shall be properly maintained for
each employee; leave shall be accurately accrued, and leave taken
shall be properly authorized and reported. To support the time
and attendance record, employees shall request approval of leave.
Leave used shall be documented and approved in writing by a
supervisor designated to make such approvals. Documentation for
leave used shall show the dates, time, and types of leave taken.
Employees may not be compensated for leave taken in excess of
leave accrued except for religious observances taken for which
compensatory time off for religious reasons was not worked in
advance and for authorized advance leave.
b. Recording Exceptions. Recording of Time and Attendance
is accomplished by posting exceptions such as type of leave
taken, overtime, and compensatory time on the Time and Attendance
c. Certification of Absences. Indicated absences shall be
initialed or signed by the employee or supported by an approved
application for leave. A supervisor may require a medical
certificate or other evidence of illness from an employee when
granting sick leave. Such certification will be retained by the
d. Verification of Leave Charges. Employees must officially
confirm each leave charge, except for administrative leave, AWOL
charges, suspension or holiday absences.
e. Leave Charges. All leave types are charged to the
employee either by whole days, whole/half hours and/or tenths of
f. Leave or Temporary Additional Duty Travel (TAD).
Approving officials of employees on leave or TAD will advise the
timekeeper of record of the employee's work status, and number of
hours taken for recording on the Time and Attendance Report.
g. Administrative Dismissals of Employees (ADM/L). The
activity head or designee shall authorize administrative excuses
related to closing all or a part of this activity because of
extreme weather conditions, fires, floods, hurricanes, or other
natural phenomena. The Payroll Office must have written
documentation on file for each occurrence.
h. Advance criteria. The current leave year accrual of
annual leave may be advanced if approved by the ACOS, Department